$37-$41/hr - Recruiting Operations Specialist

📱 Prefer to connect first?
You can text us to schedule a quick 10-minute info call and speak with someone from our team before applying.

This is not a formal interview — just a chance to ask questions and learn about next steps.
Text: (916) 866-7932

We’ll send you a link to book a time that works for you.

About Our Client

Our client is a global mobility technology company at the forefront of building secure, connected, and intelligent transportation solutions. As part of a larger automotive and innovation ecosystem, they are shaping the future of mobility through cutting-edge technology, collaboration, and operational excellence.

With a strong emphasis on people, process, and impact, our client fosters an in-person, team-oriented environment where collaboration, adaptability, and thoughtful execution are essential. Their recruiting team plays a critical role in attracting and supporting the talent that brings their ambitious vision to life.

Core Attributes

What You Bring to the Table

As a Recruiting Coordinator, you will be a key partner to recruiters and hiring managers, helping deliver a seamless, organized, and positive candidate experience. Our client is seeking individuals who demonstrate:

Strong Communication Skills
You communicate clearly, professionally, and confidently with candidates, recruiters, and hiring managers, ensuring all parties feel informed and supported throughout the hiring process.

Proactive & Organized Approach
You anticipate needs, stay ahead of scheduling and coordination tasks, and manage competing priorities with minimal direction.

Adaptability in a Fast-Paced Environment
You thrive in a dynamic, in-person work environment, adjusting easily to shifting priorities while maintaining accuracy and follow-through.

Detail-Oriented Execution
You take pride in precision, ensuring interviews, events, and recruiting projects are executed smoothly and without oversight gaps.

Collaborative, Team-First Mindset
You enjoy working closely with recruiters and cross-functional partners, contributing to shared goals and continuous improvement.

Responsibilities

Daily Expectations for Your Role

In this position, you will:

• Coordinate and support the end-to-end recruitment process in partnership with recruiters and hiring managers.

• Schedule interviews, communicate logistics, and serve as a primary point of contact for candidates to ensure a positive and professional experience.

• Support recruiting programs and projects, assisting with planning, execution, and follow-through.

• Attend and participate in recruitment-related events as needed.

• Maintain up-to-date knowledge of recruiting processes, policies, and procedures, serving as a reliable resource to candidates and internal partners.

• Manage and prioritize multiple recruiting coordination tasks using independent judgment and initiative.

• Collaborate closely with recruiting partners and teams to ensure a smooth, efficient, and candidate-centered hiring process.

• Identify process gaps or issues impacting recruitment and assist with implementing improvements to enhance efficiency and experience.

Qualifications

Required:

• 2+ years of experience in an administrative or coordination role supporting recruiting or HR functions.

• 1+ year of experience with candidate sourcing and/or recruiting coordination.

• Strong organizational, scheduling, and project management skills.

• Excellent communication skills with the ability to represent the organization professionally to candidates.

• Ability to prioritize tasks, remain focused, and deliver results in a fast-paced, in-person environment.

• Technical proficiency and comfort working within recruiting systems and tools.

Preferred:

The ideal candidate would also bring:

• Experience working in a recruiting or HR team within a technology or mobility-focused company.

• Familiarity with recruiting workflows, interview scheduling, and candidate lifecycle management.

• Experience supporting recruiting events or programs.

• A continuous improvement mindset with the ability to identify inefficiencies and suggest process enhancements.

Perks & Benefits

Our client offers a compelling opportunity, including:

• Full-time, on-site role in Palo Alto, CA (Mon-Fri, 8-5, hybrid schedule with 3 days in-office).

• 6-month contract with potential for extension or conversion.

• Competitive hourly pay range of $37–$41/hour.

• The opportunity to work within a globally recognized mobility and innovation organization.

• Exposure to high-impact recruiting work supporting the future of transportation technology.

About Our Client

Our client is committed to building a diverse, inclusive, and collaborative workplace. They are proud to be an Equal Opportunity Employer and encourage all qualified candidates to apply. While visa sponsorship is not available at this time, candidates authorized to work in the United States are welcome to be considered.