$35/hr - Executive Assistant - VP of Communications

About the Role

What if your next role put you at the heart of global communications?

Our client is looking for a seasoned Executive Assistant to support the VP of Communications. The role requires sharp judgment, seamless organization, and absolute discretion.

You’ll manage complex schedules, global travel, and media priorities—keeping leadership aligned and operations running smoothly. If you’re adaptable, detail-oriented, and ready to influence how a leading company communicates, this role is for you.

Core Attributes
What You Bring to the Table

• Strategic partner – You anticipate needs and align resources before they’re asked for.

• Master of logistics – Complex calendars, high-stakes meetings, and global travel are second nature.

• Communication pro – You write, edit, and prepare materials with clarity and polish.

• Discreet & reliable – Sensitive information stays safe in your hands.

• Adaptable – You stay composed and effective across shifting priorities and multiple time zones.

• Collaborative – You thrive within a high-performing executive assistant team.

• Tech-savvy – You’re fluent in digital tools and quick to learn new systems.

Responsibilities
Daily Expectations for Your Role

• Manage complex calendars, correspondence, and high-priority requests across time zones.

• Coordinate domestic and international travel, meetings, and events.

• Partner with the Communications team on press, media, speaking engagements, and event logistics.

• Prepare agendas, presentations, research briefs, content drafts, and expense reports.

• Anticipate leadership needs and proactively align resources to support priorities.

• Serve as a trusted gatekeeper for the VP of Communications.

• Work closely with other executive assistants to provide seamless C-Suite coverage.

• Build strong relationships across internal and external stakeholders.

• Ensure compliance with organizational policies and reporting requirements.

Qualifications for Success
What It Takes

Minimum Requirements:

• 8+ years of administrative experience, including 4+ years supporting C-Level executives (or equivalent).

• Demonstrated success managing executive inboxes and high-volume correspondence.

• Exceptional verbal and written communication skills.

• Proven ability to act with discretion, integrity, and professionalism.

• Highly organized, detail-oriented, and comfortable juggling multiple priorities under pressure.

• Proficiency in MS Office and Google Suite; skilled with Zoom, Teams, and similar platforms.

• Flexible, adaptable, and able to navigate ambiguity with confidence.

Preferred Qualifications:

• Bachelor’s degree strongly preferred.

• Experience supporting communications, media, or public affairs leaders.

• Hands-on experience coordinating global travel.

• Familiarity with communications workflows and executive events.

Compensation & Benefits

• Competitive compensation package.

• Full-time contract role (30+ hrs/week).

• 4x10 work schedule (Mon–Thurs).

• Paid sick leave and holidays, as applicable by local laws.

• Opportunity for contract extension.

Working Environment

This is an in-person role based in Los Altos, CA. The schedule is full-time, with flexibility required across international time zones and occasional non-standard hours. You’ll work in a fast-moving, collaborative environment with executive assistants and communications leaders who value precision, professionalism, and teamwork.

About Our Client

Our client is an advanced automotive R&D company pioneering the future of mobility. By integrating robotics, artificial intelligence, and sustainable design, they’re building safer, cleaner, and more human-centered transportation solutions. With teams spanning multiple disciplines, their mission is to reimagine how people move through the world—creating technology that makes mobility smarter, more sustainable, and more accessible for all.

Our Commitment to You 

Ami Arroyo Recruiting is more than just a recruiting firm; we're a partner in your career journey. We are dedicated to connecting exceptional talent with meaningful opportunities, supporting the growth of careers and companies alike. We understand that everyone's path is unique, and we're committed to finding the perfect fit for each individual. 

We embrace diversity and are proud to be an Equal Opportunity Employer. All qualified candidates are encouraged to apply and will receive consideration for employment without regard to their status. While we are not able to sponsor visas at this time, we welcome every candidate eligible to work in the United States to connect with us.