$35-$40/hr - Robotics Lab and Inventory Coordinator

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About the Role

Ami Arroyo Recruiting is connecting hands-on inventory and operations professionals with an opportunity to support our client's robotics lab in Santa Clara, California.

As a Robotics Lab & Inventory Coordinator, you will help ensure engineers have the parts, tools, equipment, and organized workspaces they need to keep robotics development and testing operations running smoothly.

Approximately 70% of your time will focus on physical inventory management, including receiving shipments, tracking components, organizing materials, and maintaining accurate records. The remaining 30% will focus on laboratory operations, facility organization, and maintaining a safe, productive working environment.

This is a fully onsite, individual-contributor opportunity for someone who enjoys hands-on problem-solving, takes ownership of operational details, and proactively improves processes. You will work closely with engineers, coordinate with vendors and facility support providers, and communicate inventory discrepancies, purchasing needs, and operational concerns to the appropriate team members.

Core Attributes

• Operational Ownership: You take responsibility for keeping inventory, equipment, and workspaces organized without needing constant direction.

• Inventory Precision: You maintain accurate records, recognize discrepancies, and understand the importance of reliable physical stock tracking.

• Hands-On Resourcefulness: You are comfortable receiving shipments, moving materials, organizing equipment, and solving practical problems in a working lab.

• Process Improvement Mindset: You notice inefficiencies and proactively improve labeling, storage, tracking, and inventory workflows.

• Safety Awareness: You recognize potential hazards and follow appropriate procedures when handling tools, electronic components, batteries, and materials.

• Adaptability: You can shift between inventory responsibilities, procurement support, facility needs, and other operational priorities.

• Collaborative Communication: You communicate clearly with engineers, vendors, and operational stakeholders to keep materials and workspaces ready for daily use.

Responsibilities

• Manage physical inventory of robotic components, mechanical parts, electronic equipment, tools, and laboratory supplies.

• Receive, inspect, verify, label, and store incoming shipments, including electrostatic-discharge-sensitive components and batteries.

• Maintain accurate inventory records using Google Sheets, Excel, and inventory tracking systems.

• Conduct routine inventory audits, investigate discrepancies, and correct tracking or storage issues.

• Monitor inventory levels, identify purchasing needs, coordinate with vendors, and purchase approved low-cost parts and consumables.

• Improve storage layouts, labeling systems, material organization, and inventory tracking processes.

• Safely operate a small forklift to move and organize materials within the facility.

• Maintain clean, organized, and operationally ready laboratory spaces, testing areas, workstations, and storage locations.

• Identify safety concerns, clutter, or facility problems and help coordinate corrective actions.

• Coordinate cleaning, maintenance, and facility repairs, providing hands-on support when appropriate.

• Support daily laboratory readiness by replenishing supplies, preparing work areas, and ensuring essential materials are accessible.

• Communicate inventory needs, shipment issues, and facility concerns to engineers and relevant operational stakeholders.

Qualifications for Success

Minimum Requirements:

• Hands-on experience in physical inventory management, warehouse operations, laboratory operations, or a related operational environment.

• Experience receiving, organizing, tracking, and managing physical components, equipment, or supplies.

• Proficiency using Google Sheets or Microsoft Excel for inventory records and routine data entry.

• Familiarity with inventory management tools, stock tracking processes, and organized storage systems.

• Strong attention to detail, particularly when verifying shipments, quantities, and inventory records.

• Ability to manage competing priorities, solve operational problems, and work independently.

• Ability to operate a small forklift safely.

• Willingness to follow laboratory safety requirements, including wearing closed-toe shoes.

• Availability to work fully onsite in Santa Clara, California, Monday through Friday, with flexibility for operational scheduling needs.

• Eligibility to work in the United States without employer visa sponsorship.

Preferred Qualifications:

• Approximately 3–5+ years of experience in physical inventory management, warehouse operations, or laboratory support.

• Experience in robotics, hardware manufacturing, engineering, research and development, or technical laboratory environments.

• Familiarity with electronic components, mechanical parts, tools, batteries, and technical equipment.

• Experience handling electrostatic-discharge-sensitive components.

• Experience improving inventory tracking systems, labeling procedures, or storage layouts.

• Background supporting facility or laboratory operations in a fast-paced startup environment.

• Experience coordinating procurement, vendors, and operational supply needs.

Compensation & Benefits

• Employment Type: Full-time W-2 contractor.

• $35.00-$40.00/hour

• Standard Hours: 40 hours per week.

• Overtime: Paid at 1.5 times the regular hourly rate when approved in advance.

Working Environment

• Location: Santa Clara, California.

• Work Arrangement: 100% onsite in a robotics laboratory.

• Schedule: Monday–Friday, 9:00 AM–5:00 PM Pacific Time, with flexibility to adjust based on operational needs.

• Contract Type: Full-time, ongoing W-2 contract.

• Target Start Date: November 23, 2026, subject to confirmation.

• Physical Environment: Hands-on laboratory, inventory, and storage operations involving materials handling, equipment organization, and small-forklift operation.

• Safety Requirements: Closed-toe shoes are mandatory; additional required personal protective equipment is provided.

About Our Client

Our client designs, builds, and deploys intelligent robotics systems for logistics and manufacturing environments. Its work focuses on developing general-purpose robotic systems designed to perform physical tasks in industrial settings. The organization brings together engineering, research, and operations professionals working on robotics, artificial intelligence, and autonomous systems. Its laboratory operations support the development, testing, and ongoing readiness of physical robotics equipment.

Our Commitment to You

Ami Arroyo Recruiting is a specialized recruiting partner focused on autonomous vehicles and physical AI. We support the operational ecosystem that makes this technology real—vehicle operations, safety, fleet and field teams, technicians and mechanics, learning and development, customer support, and the behind-the-scenes HR and operations roles that keep programs running. We connect talented people with high-impact work—and we keep the process human, clear, and candidate-centered.

Bring your inventory expertise, hands-on problem-solving skills, and passion for organized operations to a robotics lab where your work helps engineers build what's next!

Equal Opportunity and Work Eligibility

We embrace diversity and are proud to be an Equal Opportunity Employer. All qualified candidates are encouraged to apply and will receive consideration without regard to protected status. While we are not able to sponsor visas at this time, we welcome every candidate eligible to work in the United States to connect with us.